Onsite badge solutions for events

Pre-printing badges and managing last-minute registrations is tireless work for event professionals. Do you spend hours printing and sorting attendee badges or get stuck on the day with a long line to update incorrect details and manage onsite registrations?

Thanks to technology and digital transformation within the industry, there are plenty of options to save yourself from burning the midnight oil and smoothly manage updates and onsite registrations on demand. So here is a list of recommendations to make badging at your next event a breeze!

Self-serve printing kiosks

Self-serve printing kiosks enable attendees to print their own badge as they arrive onsite. Kiosks are very versatile and suit a number of event types, you may wonder if they will remove the personal meet and greet factor….but a number of event professionals say it actually frees up their team to be available and attend to people requiring assistance.

Here are the key benefits:

  • Perfect for last minute and on the day registrations
  • Great for first impressions as they are professional and tech-savvy
  • Secure and flexible, staff can update records and edit on the go
  • Sustainable – no printing for no-shows


Attendee checking in at self serve kiosk
CrowdComms Kiosks at Your Money & Your Life Festival Event

Pre-printing stock and Dymo labels

Pre-print branded badge stock at a professional print house and use onsite printing software to print Dymo labels as attendees arrive at registration. This allows for cost-effective and fast printing, whilst allowing changes to be made easily on the day.

Here are the key benefits:

  • Cost effective printing
  • Convenient for last-minute registrations and changes
  • Fast printing

dymo labels for delegate badges

The combo: pre-printing badges + on-demand printing at rego desk for changes

Speed up the registration queue with pre-printed badges and avoid the headache of last minute registrations with onsite printing software.  Depending on your event, the number of attendees arriving at one time and the number of onsite registrations – this could be the solution for you!

Here are the key benefits:

  • Convenient for last-minute registrations and changes
  • Consistently professional looking badges


pre-printed badges and printing from rego desk
Inspire On Tour APAC printed their badges on-demand at the registration desk using Entegy onsite printing software


Butterfly badge

The sustainable and fast option – no pouches required. Simply print and fold the badge. Optionally pre-print, use self-serve kiosks or print on demand at the registration desk.

Here are the key benefits:

  • No pouches required
  • Support up-to-the-minute changes
  • Sustainable – no plastic pouches required


graphic of a butterfly style badge

Mobile app badge

Forget conventional badges! Give your attendees a digital badge in your mobile event app.  Go completely paperless with an in-app badge allowing attendees to get all their event information, agenda and networking all from the palm of their hand.

Here are the key benefits:

  • No printing required
  • Support up to the minute changes
  • Sustainable – no paper, plastic or lanyards required

my badge on mobile device

Other ideas for badges

There are plenty of ways to ensure your event badges not only serve a functional purpose but also add ROI for sponsors and attendees.

Make the most of your badges by including sponsor branding and selling badge real estate as an a la carte sponsorship item. Use the power of QR codes to connect attendees with each other, exhibitors and sponsors. There are opportunities to turn this into a game and award points to attendees making connections and scanning exhibitors or certain locations. QR codes on badges can also be used as a method to check-in attendees to sessions.

Attendees connecting via scanning each others badges
Attendees connecting via scanning each others badges at Events Uncovered. Photo Credit: Oneill Photographics


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